Creating a shared folder
HCP Anywhere allows you to share folders with other people to create shared workspaces for you and your team. When you share a folder with another person, the folder appears in their HCP Anywhere account. Changes that occur in a collaborative folder (such as adding, editing, or deleting a file) occur for all the folder members.
When inviting a person to a folder, you assign that person a member role (Viewer, Collaborator, or Manager). A person's member role determines the operations they can perform in the folder.
Types of collaborative folders
HCP Anywhere offers two types of collaborative folders: Shared folders and team folders.
•Storage — A shared folder uses the HCP Anywhere storage space of the person who created the folder. A team folder does not use the HCP Anywhere storage space of the person who created the folder. Instead, team folders use space set aside by your organization.
•Ownership — Shared folders have a single Owner while team folders can have multiple Managers. Owners and Managers can invite new people to the folder and manage folder membership.
Member roles
For both shared and team folders:
•Viewer — Viewer is a read-only role. Viewers can view and download the files in the folder but cannot edit or add files to the folder.
•Collaborator — Collaborator is a read-write role. Collaborators can view, edit, and add files to the folder.
For team folders:
•Manager — Manager is a read-write-manage role. Managers can invite people to the folder, set member roles, adjust the folder storage capacity, change the folder contact information, and delete the folder for all the members. Managers can also view, edit, and add files to the folder, just like a Collaborator.
Steps
1.In your HCP Anywhere folder,
2.In the menu, click More > Share folder.
3.If a login screen appears, log in to the HCP Anywhere User Portal.
The User Portal opens to the Shared Folder window. For information on creating a shared folder in the Shared Folder window, see Creating collaborative folders.
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